Accounting AI Agent — Bookkeeping & Payroll
Two purpose-built AI modules on one platform. Bookkeeping handles daily transaction categorization, reconciliation, AP/AR, and financial reporting. Payroll handles end-to-end processing from timecards to tax filings. Buy what you need — bundle when you need both.
Buy what you need, bundle when you need both
A freelance designer with zero employees should not pay for payroll features. A plumbing company with an existing bookkeeper should not pay for transaction categorization they already have covered. Pick one module, or bundle both — bundles save ~15% vs. buying separately.
When you bundle, both modules share the same chart of accounts, bank feeds, and employee records. Payroll journal entries auto-post to bookkeeping — no double entry, no reconciliation gaps.
Best fit for
- Solo operators and freelancers who need daily bookkeeping automation without hiring staff
- Small businesses with 5–20 employees who need full-service bookkeeping and payroll
- Growing businesses with multi-entity operations who need enterprise-grade financial management
- Businesses that want one system handling both bookkeeping and payroll — journal entries auto-post, no double entry
Bookkeeping — what it handles
Daily transaction processing, reconciliation, and reporting — eliminating the monthly scramble to categorize hundreds of transactions.
Transaction Categorization
Auto-categorizes every bank and credit card transaction using your chart of accounts. Learns vendor patterns over time. Flags uncategorized items for human review with a confidence score. Handles split transactions.
Bank Reconciliation
Daily reconciliation against bank feeds. Flags discrepancies immediately — duplicate charges, missing deposits, unexpected fees. Full month-end reconciliation package ready for accountant review.
Accounts Payable
Tracks vendor bills and due dates. Sends payment reminders before due dates. Categorizes expenses to correct accounts. Flags recurring subscriptions for review.
Accounts Receivable
Tracks outstanding invoices. Auto-sends follow-ups at configurable intervals. Flags overdue accounts with aging reports. Matches payments received to open invoices.
Financial Reporting
Auto-generates P&L, balance sheet, and cash flow statements monthly. Custom KPI dashboards. Year-over-year comparisons. Budget vs. actual variance reports.
Receipt Management
Extracts vendor, amount, date, and category from receipt photos. Auto-matches receipts to bank transactions. Digital archive searchable by vendor, date, or amount. IRS-ready records.
Payroll — what it handles
End-to-end payroll processing — the one thing a business cannot afford to get wrong. From timecard import to tax filing, every step is automated and auditable.
Payroll Processing
End-to-end payroll: time tracking import, gross-to-net calculation, tax withholding, direct deposit initiation, and pay stub delivery. Support for multiple pay schedules and rates.
Tax Filings
Quarterly 941, annual 940, state withholding, SUTA, W-2/W-3 generation, and 1099-NEC for contractors. Every deadline tracked. Auto-generated forms ready for review and electronic filing.
Employee Onboarding
W-4, I-9, direct deposit, and benefits enrollment via self-service portal. Automatic follow-ups for incomplete forms. State new hire reporting within 20 days.
PTO & Benefits Tracking
Accrual tracking with configurable policies. Benefits deductions (health, dental, 401k, HSA/FSA). Workers' comp code tracking. Garnishment and child support withholding.
Contractor Management
W-9 collection at first payment. Year-round payment tracking with $600 threshold monitoring. Auto-generated 1099-NECs at year-end. Contractor vs. employee classification review.
Multi-State Payroll
Support for employees across multiple states. Automatic state tax registration for new locations. Reciprocity agreement handling. Multi-state W-2 preparation.
Service tiers
Three tiers per module. Buy Bookkeeping only, Payroll only, or bundle for ~15% savings. All tiers include onboarding and priority support during the first 30 days.
EssentialBookkeeping $249/moPayroll $149/moBundle $349/mo
Solo operators and micro-businesses
Bookkeeping includes:
- Up to 200 transactions/month
- Up to 3 bank/credit card connections
- Monthly close package: P&L, balance sheet, cash flow
- Bank reconciliation summary
- AR/AP aging reports
- Receipt management — up to 100 receipts/month
- Email-to-receipt forwarding
Payroll includes:
- Up to 5 employees
- One pay schedule (bi-weekly, semi-monthly, or monthly)
- Gross-to-net calculation
- Direct deposit via your payroll provider
- Pay stub delivery
- PTO tracking
- Quarterly 941 and annual W-2/W-3 generation
- State withholding and unemployment filing preparation
ProfessionalBookkeeping $449/moPayroll $349/moBundle $679/mo
Established small businesses
Bookkeeping includes:
- Up to 500 transactions/month
- Multi-entity support
- Split transaction handling
- Recurring journal entries
- Custom chart of accounts mapping
- Bill tracking with payment scheduling
- Invoice follow-up automation
- Customer payment matching
- Custom KPI dashboards
- Budget vs. actual variance reports
- Year-over-year comparisons
- Cash flow forecasting (30/90-day)
Payroll includes:
- Up to 20 employees
- Multiple pay schedules and rates
- Overtime rules by state
- Garnishment and child support
- Benefits deductions (health, dental, 401k, HSA/FSA)
- Workers' comp code tracking
- Up to 3 states
- Automatic state tax registration
- Reciprocity agreement handling
- W-9 collection and tracking
- Auto-generated 1099-NECs
PremiumBookkeeping $749/moPayroll $599/moBundle $1,099/mo
Growing businesses and multi-entity operations
Bookkeeping includes:
- Unlimited transactions
- Unlimited bank/credit card connections
- Multi-currency with exchange rates
- Inter-entity eliminations
- Custom ERP/POS integrations
- Monthly financial review with trend analysis
- Cash flow optimization strategies
- Tax efficiency recommendations
- Break-even analysis by product or location
- Financial modeling for growth scenarios
- Named account manager
- 4-hour response SLA
Payroll includes:
- Up to 50 employees
- Unlimited pay schedules and rates
- Union payroll with prevailing wage
- Certified payroll reporting
- Tip credit and allocation
- Equity compensation tracking
- Deferred compensation plans
- Unlimited states
- Dedicated onboarding
- Quarterly business reviews
- Custom report development
- Direct phone and Slack/Teams access
How you interact with the agent
The agent lives in your existing communication channels — email, Slack, Teams, WhatsApp. Your team interacts with it like a team member:
- “Junior, what's our cash position across all accounts?”
- “Junior, send payment reminders to everyone past 30 days.”
- “Junior, run payroll for the July 15–28 period.”
- “Junior, why is our materials cost 22% over budget?”
- “Junior, when are quarterly taxes due and how much?”
What the agent does not do
- Does not make strategic financial decisions — that is your CFO or accountant's role
- Does not replace a CPA for tax planning and complex tax strategy
- Does not provide legal advice on employee classification or labor law
- Does not sign tax returns or represent you before the IRS
How the service works
Discovery
We map your current financial workflow — how transactions are categorized, how payroll is processed, and where the manual work lives.
Configuration
We configure your chart of accounts, bank feeds, payroll schedules, tax jurisdictions, and reporting preferences. Pick the modules you need — Bookkeeping, Payroll, or both.
Onboarding
We connect your accounts and import historical data. Staff training is minimal — the agent works inside email, Slack, or Teams, the tools your team already uses.
Go Live
The agent begins categorizing transactions, reconciling accounts, and processing payroll immediately. We provide priority support during the first 30 days.
Optimize
We review performance and adjust categorization rules. The agent learns from every correction — reaching 95%+ auto-categorization accuracy within 3–4 months.
Ready to get your finances off your plate?
Tell us about your business — revenue, employee count, current bookkeeping and payroll setup, and where the pain points are. We will recommend the right modules and tiers for your situation.